How long does AI agent setup take?

Most AI agent setups are live within 5–7 business days. More complex builds can take 7–10 days. We need a brief onboarding session to walk through your services, pricing, common questions, and tone.

AI Agent Agency Sydney | WhatsApp & Instagram Automation 24/7

What an AI agent actually does for your business

When a potential client messages your business on WhatsApp or Instagram, the first few minutes are critical. Respond quickly and you've got the booking. Go quiet for an hour and they've already called someone else.

An AI agent sits inside your WhatsApp and Instagram 24/7. When a new message arrives, it responds immediately — professionally, in your brand's tone, with accurate information about your services and pricing. It asks the right qualifying questions, handles objections, and escalates the ready-to-buy customers directly to you.

This isn't a rigid scripted flow that falls apart at the first unusual question. It's a trained conversational AI that understands context, adapts to the conversation, and knows when to hand over to a human.

The result: customers that used to go cold get qualified and booked. Your team wakes up to a CRM with warm, pre-qualified enquiries — not a missed-message inbox.

AI agent WhatsApp Instagram automation Sydney local businesses

What your AI agent handles

Instant WhatsApp & Instagram replies

Every new message gets a fast, on-brand response — regardless of the time of day. No more customers going cold at 11pm on a Saturday.

Customer qualification

The agent asks the right questions — budget, timeline, location, service type — so you only spend time on customers who are actually ready to move forward.

Booking & calendar management

Qualified customers can be sent directly to a booking link or the agent can collect their availability and pass it to your team to confirm.

Human escalation when it matters

When a conversation reaches a decision point — or when a customer is clearly hot — the agent flags the conversation for your team and hands over cleanly.

CRM logging

Every conversation is logged automatically. Customer name, contact, what they asked, qualification status, and next action — all in one place without manual data entry.

Who it's for

Health & Wellness Clinics

Handle appointment enquiries, pricing questions, and new patient intake — without your receptionist spending hours on WhatsApp.

Beauty & Aesthetic Studios

Convert Instagram DMs into booked treatments, answer service questions, and follow up on customers who haven't confirmed yet.

Real Estate Agents

Respond to property enquiries instantly, qualify buyer and seller intent, and escalate the serious ones before they contact a competitor.

Gyms & Personal Trainers

Qualify new member enquiries, send pricing and schedule information, and book free trials without any manual back-and-forth.

Restaurants & Hospitality

Handle reservation questions, event enquiries, and group bookings — even after hours when your team isn't available.

Trades & Service Businesses

Qualify job requests, gather address and job details, and make sure your team is following up on the right customers first.

Pricing

AI Agent Setup

$1,499 AUD setup + maintenance

Trained AI replying to every enquiry, in your tone, around the clock.

Includes

AI agent setup & training

AI-powered replies on Instagram & WhatsApp 24/7

Customer qualification & CRM setup

Integration with your sales flow

Monthly maintenance covers

Response & prompt adjustments

Customer flow & CRM supervision

Not included

Meta Ads campaign creation

General marketing strategy

Get Started

Frequently asked questions

Is this just a chatbot?

No. A chatbot follows a fixed decision tree — it breaks the moment someone asks something outside the script. An AI agent understands conversational context, handles follow-up questions, adapts to different phrasings, and knows when a human needs to take over. It's trained specifically on your business and sounds like a real team member, not a menu.

Which platforms does the AI agent work on?

Currently WhatsApp and Instagram DMs. We can also build agents for Facebook Messenger, web chat, or email — let us know your setup and we'll advise what makes sense for your business.

How long does setup take?

Most AI agent setups are live within 5–7 business days. More complex builds (multi-platform, deeper CRM integrations) can take 7–10 days. We need a brief onboarding session where you walk us through your services, pricing, common questions, and tone. From there, we build and test before going live.

Will my customers know they're talking to an AI agent?

We train the agent to be transparent when directly asked. Most clients prefer an agent that responds fast and professionally, then hands off to a human for final decisions. The experience feels like a knowledgeable team member — not a robotic form.

What happens when the AI agent can't answer something?

The agent is trained to recognise its limits. When a question is outside its knowledge or a conversation reaches a key decision point, it tells the customer a team member will follow up shortly — then alerts your team directly via WhatsApp notification or CRM flag.

Can the AI agent handle multiple conversations at once?

Yes — unlimited simultaneous conversations, with zero degradation in response quality. Whether it's 2 people messaging at once or 200, every customer gets an immediate, personalised response.

Ready to stop losing customers after hours?

Book a 20-minute strategy call. We'll show you exactly how an AI agent would work for your business — and what it would cost.

Book a Strategy Call

AI Agents Sydney — WhatsApp, Instagram & CRM Automation